Organize Confluence space content
10 min
Intermediate
By the end of this lesson, you'll be able to:
- Organize content using page trees and folders in Confluence
- Configure categories for a Confluence space
- Apply and manage labels to categorize space content
Use page trees and folders to organize spaces.
Organizing content with page trees and folders in Confluence creates a clear, user-friendly structure that makes it easy to navigate and find information. By grouping related content under parent pages, you establish a logical flow that mirrors how users naturally search for information. This organization keeps your Confluence space efficient, ensuring content is easy to access, maintain, and update as needed.
👇Expand to see each method of organizing a space.
👇Here's an example of organizing pages under a page tree.
What are some best practices for organizing spaces?
Best practices for organizing spaces include:
- Use clear and descriptive names for folders.
- Keep the hierarchy shallow to avoid complex navigation.
- Structure your page tree and folders in a logical manner that reflects the workflow or the nature of the content.
- Consider adding emojis to parent pages or folders to enhance understanding and navigation.
- Periodically review and update the page tree and folders to ensure they remain relevant and organized.
- Leverage macros to enhance the organization of your pages.
- 👉 For example: Use the Child Pages macro to automatically list all child pages under a parent page, making navigation easier.
Can you group related spaces?
If you've got lots of related spaces, you can use categories to group them in the space directory.
👉 For example: If you're part of an IT team managing multiple projects across different spaces, you could tag spaces with “IT-projects-active” or “IT-projects-closed.” This way, in the space directory, you can easily filter and view all your active IT project spaces.
You can add as many categories as needed, so if two teams are collaborating on a project, simply add categories for both teams. This ensures the space appears under both categories, making it easier for everyone to find.
👇These spaces have the category tags of collaboration, team, and customer-facing.
To add categories to a space:
- Select the ••• next to the space name, and select Space settings from the space pop-out.
- Select Space details from the Manage space card.
- Expand More if needed
- Under Categories select +Add Category.
- Enter your category name as a label, and select Create new category. Alternatively, choose a category from the list of Suggested Space Categories.
- Select Save.
Use labels to group pages to manage and find them more easily.
Labels are keywords that you can add to pages and attachments to make them easier to group and find. They are similar to space categories but at the page level and help keep Confluence neat and organized.
👉 For example: You could add the recruiting label to all pages related to finding and hiring new talent. That would allow you to easily see, display, and search for all recruiting-related pages all at once.
Try it yourself
Open Confluence and follow along.
To add a label to a page:
- Navigate to your page and at the bottom, above the comments, click + Add label (or press L on your keyboard).
- Type in a new label (existing labels are suggested as you type).
- Choose Add.
Selecting a label opens the Labeled content page, which returns all instances of the label within the space.
Labels in Confluence work with macros to dynamically display and organize content. By applying labels, you can use macros like the Filter by label macro to automatically pull and showcase relevant pages or posts based on the specified labels.
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next lesson
Export Confluence space content
- How do you export content from spaces?
- Customize the PDF layout
- Edit the stylesheet